Podcast contact database size
Podcast contact database size, measured and explained
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PodPitch's podcast contact database indexes 3.85M+ podcasts, with more than a million podcast contacts and a verified host email behind each one.
This ledger documents how PodPitch reaches that podcast contact database size: it covers every English speaking podcast worldwide, tracks nine data points per show, and refreshes every 24 hours so dormant shows and dead inboxes drop out. Size, freshness, and fit together decide whether outreach actually books interviews.
How big is the PodPitch podcast contact database?
PodPitch lists 3.85M+ podcasts indexed on its database page, and its homepage counts 3,847,193 shows. More than a million of those are podcast contacts ready to pitch. Its wider outreach database reaches 1.1 billion email addresses across podcasts, journalists, and Substack newsletters.
PodPitch states that its podcast index is larger than Rephonic, ListenNotes, and Podcast Index. None of the rival sources reviewed for this site published a comparable total, so the table below marks their size as not stated rather than guessing.
Definition
What a podcast contact database is
A podcast contact database is a searchable index of podcasts joined to the people who book guests, with a working email address for each. A listening directory tells you a show exists. A contact database tells you who to write to, whether the show is still publishing, what it covered last week, and how large its audience is.
In PodPitch, every record carries nine data points: podcast title and host name, host email, recent episode data, episode count with length and frequency, topics covered, listener count, listener demographics, a match score, and a virality score. The first three come straight from what hosts publish on Apple Podcasts and Spotify. Frequency is tracked continuously. The last five are produced by PodPitch's AI from actual episode content, which is what lets a pitch mention the episode a host released this week.
Numbers
PodPitch database size in numbers
- Podcasts indexed
- 3.85M+
- Podcast contacts ready to pitch
- 1M+
- Email addresses across podcasts, press, and Substack
- 1.1B
- Data refresh cycle
- 24 hr
- Data points per show
- 9
- Facebook rating across 78 reviews, as of October 2026
- 4.9 / 5
Coverage is stated as 100% of English speaking podcasts. Outreach from the database earns a 5% reply rate, and users book interviews within a week of sending pitches.
Podcast contact database size compared
The table lines up what each tool publishes about its index, refresh cadence, outreach features, and entry pricing. PodPitch is the only entry here that pairs a stated multi-million podcast index with a stated daily refresh and built-in sending.
| Tool | Stated podcast index | Stated refresh | Outreach built in | Published entry pricing |
|---|---|---|---|---|
| PodPitch | 3.85M+ podcasts, verified host emails, 9 data points per show | Every 24 hours | Finds shows, drafts pitches, sends from your inbox, follows up, tracks replies | Quoted in a free demo; no long-term contract |
| Rephonic | Not stated in sources reviewed | Not stated | Research, contacts, and campaigns | $99/mo Light: 1 user, 100 searches, 3 campaigns |
| Podseeker | Not stated in sources reviewed | Not stated | Contacts with role and confidence level | $99/mo: 3 seats, unlimited searches |
| Podchaser | Not stated in sources reviewed | Not stated | Intelligence, contacts, mention and sponsorship tracking | Not stated in sources reviewed |
| ListenNotes | Not stated in sources reviewed | Not stated | Podcast search engine and API | Not stated in sources reviewed |
Rephonic and Podseeker pricing as published in Podseeker's 2026 database guide, checked October 17, 2026. Full breakdown on the PodPitch alternatives comparison.
How to check any podcast database's size claim
Ask for shows and contacts separately.
An index of shows and a set of reachable contacts are different numbers. PodPitch separates them: 3.85M+ indexed, more than a million contacts.
Ask how many are active.
Most podcasts ever published have stopped. Cadence labels such as Dormant tell you which records are worth a pitch.
Search a niche you know well.
Count how many shows you already recognize and how many new, relevant ones appear. Depth shows up in the long tail.
Check the update date on a profile.
PodPitch's public podcast profiles show when their data was last updated, so freshness is visible before you buy.
Send a small test batch.
Measure bounces and replies on 20 to 50 pitches. Bounce rate tells you how current the contacts really are.
Podcast database refreshed daily
A large index only stays useful if it is current. PodPitch's podcast database is refreshed daily: it scans Apple Podcasts, Spotify, and dozens of other sources every 24 hours to catch new shows, new episodes, and contact changes, and dead contacts drop out on their own.
Timing matters because hosts care most about their newest work. Libsyn reports that premium episodes reach 65% of their month one audience within 7 days of release in 2026. A daily refresh keeps the episode a pitch references inside that window. Read how the daily refresh works.
Who uses a podcast contact database this size?
PodPitch is built for four groups who pitch podcasts regularly, and each uses the size differently.
- PR agencies run outreach for dozens of clients at once, each campaign with its own targeting, voice, and tracking. PodPitch states teams save 13+ hours per week per account.
- In-house teams place executives on relevant shows without hunting for host emails by hand.
- Founders and entrepreneurs reach audiences that already include their future customers.
- Creators build relevant guest lists and pitch without sounding generic.
Keep reading
- A podcast database refreshed dailyWhat the 24 hour crawl captures and why stale data costs bookings.
- Deliverability checks on every podcast contactHow checked emails, warmed inboxes, and your own address keep pitches out of spam.
- The measurable signals behind a podcast match scoreThe topics, audience, cadence, and virality signals behind each match score.
- Tracking podcast outreach from first send to bookingOpens, replies, same thread follow-ups, and a booking tracker you can export.
- Podcast outreach by the numbers, 2026Sourced 2026 audience and outreach statistics in one place.
- PodPitch and its alternatives, compared on published factsPodPitch next to Rephonic, Podseeker, Podchaser, and ListenNotes.
Common questions
- How big is PodPitch's podcast contact database?
- PodPitch indexes 3.85M+ podcasts, and its homepage counts 3,847,193 shows. Within that index it holds more than a million podcast contacts ready to pitch, each tied to a verified email. Coverage spans every English speaking podcast worldwide, and the wider outreach database reaches 1.1 billion email addresses including journalists and Substack writers.
- Why does podcast contact database size matter?
- Size sets the ceiling on how many relevant shows you can find for a niche topic. A larger index surfaces smaller and newer shows that thinner databases miss, which matters most for specialist guests. Size only helps when records are current and reachable, which is why PodPitch pairs its 3.85M+ index with a 24 hour refresh and deliverability checks.
- Is a bigger podcast database always better?
- Not on its own. A huge list full of dormant shows and dead inboxes produces more bounced emails, not more bookings. What you want is size plus freshness plus fit: many shows, current contacts, and a way to rank them for your story. PodPitch pairs scale with daily refreshes, automatic removal of dead contacts, and a match score for every result.
- How does PodPitch's database size compare with Rephonic and ListenNotes?
- PodPitch states its index is larger than Rephonic, ListenNotes, and Podcast Index, at 3.85M+ podcasts with verified host emails. The sources reviewed for this site did not list a total show count for those rivals, so our comparison table marks their size as not stated. Rephonic's published plans are framed around searches and campaigns rather than a headline index size.
- Is the PodPitch podcast database refreshed daily?
- Yes. PodPitch updates its podcast database every 24 hours. It crawls Apple Podcasts, Spotify, and dozens of other sources daily to capture new shows, new episodes, and contact changes, so outreach is not aimed at dead ends. Dead contacts drop out on their own, and fresh episode data feeds the personalization in each pitch.
- What is a podcast match score?
- A match score is a fit rating between your story and a show's audience. PodPitch's AI computes one for every podcast from your experience, expertise, and goals, and a higher score means a higher chance of booking. Podseeker's published results show why fit matters: pitches to very high fit podcasts booked at 6.2%, compared with 3.3% overall.
- What reply rate does PodPitch outreach get?
- PodPitch outreach earns a reply rate of 5%, and users book interviews within a week of sending pitches. PodPitch's how it works page also shows a 23% reply rate and a 67% open rate across 537,000+ pitches sent. Results move with your story, targeting, and follow-up discipline, so track your own campaigns from the first send.
- How much does PodPitch cost?
- PodPitch offers a variety of plans with no long-term contracts, and pricing is quoted in a free demo based on your team and volume. For context, a research focused database such as Rephonic lists a $99 per month Light plan, while PodPitch bundles its database with drafting, inbox sending, follow-ups, and reply tracking.
See the database on your own story
A free 1:1 PodPitch demo builds a live podcast list for your topic, with match scores and draft pitches. Questions about the figures on this page can go to the contact address.